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Document Controller

  • On-site
    • Sofia, Sofia, Bulgaria
  • R&D

Job description

Our Company

Our mission at Dronamics is to develop innovative solutions for same-day middle-mile logistics and serve the world as the leading cargo drone airline.

We design, build and operate long-range, high payload cargo drones that can carry up to 350 kg (550 lbs) at a distance of up to 2,500 km (1,500 mi) - up to 80% faster, 50% cheaper and with 60% less co2 emissions vs traditional freight.

At first, it didn't sound possible, but we keep proving it is, which is why we've called it “The Black Swan”. It can land on short and unpaved runways, enabling on-demand point-to-point flights and speedy same-day delivery even to the most remote locations that would otherwise take days to reach over ground or sea.


With the successful first flight of our full-scale Black Swan cargo drone, we have achieved a significant
milestone. Now our focus is on scaling up and establishing operations in the first markets in Europe and beyond

Job Overview:

Support the document management activities across the Organisation

  • Additionally shall monitor the procedural matters, coordinate work flows, provide updates and ensure deadlines are met.

  • Maintain procedures, documents and manuals to ensure consistent performance of workflow.

  • Gathers, enters and / or updates data to maintain Departmental records and databases, as appropriate, establishes and maintains files and records for the office.

Responsibilities:

This document control role will support the document management activities across the organisation and is responsible for:

  • Manage Technical Document review and approval process - 2D and 3D models – for all disciplines

  • Manage Documents received by external 3rd party and coordinate with the engineering team to gather all external party documents currently located on Dronamics personal G-drives.

  • Maintain document registers , as well a Register for incoming external documents

  • Keep updated the Document Repositories

  • Manage deliverables like design documents, drawings, maintenance manuals, and SOPs.

  • Implement and maintain document control processes and procedures;

  • Manage all flows of documents either in electronic form or on paper support;

  • Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving);

  • Maintain and manage electronic and hard copy documents as required;

  • Process outgoing documentation (transmit to Manufacturer, Suppliers or 3rd parties);

  • Ensure that controlled copies of latest approved documents and drawings are distributed internally and externally (Manufacturer and Suppliers);

  • Ensure control and coordination of documentation and data;

  • Ensure all drawings/documentation are correctly identified, distributed and filed/stored;

  • General document control activities such as photocopying, scanning, analysis of suppliers documents compliance.

  • Assistance in the preparation collation and issue of reports and registers as may be required;

  • Communicate and liaise with internal departments, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover;

  • Ensure consistency in document control as required;

  • Monitor technical documents review and approval in accordance with agreed schedule and KPI;

  • Monitoring of documentation progress in cooperation with department managers/discipline leads;

  • Produce internal and external documents over-due reports; Document review progress presentations and submission status reports

  • Ensuring the use of standardised forms and templates;

  • Set-up associated folders and facilitate communication process;

  • Ensure Document Management consistency across DO, maintaining control and traceability of all DO documentation.

  • Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving);

  • Advises discipline managers on Document Control matters.

  • Ensure control and coordination of documentation and data on a timely manner.

Job requirements

What We Offer

  • A competitive compensation package for a start up company

  • Lots of opportunities for personal and professional growth on a global level

  • Tons of work, zero office politics - we are here to impact the lives of millions of people around the world

  • A once-in-a-lifetime opportunity to frame the future of how the world moves goods

Requirements:

  • Associate Degree in related field from an accredited institution.

  • Advanced user MS-Office suite and Document Management Systems.

  • Fluent in English: Good use of spoken and written English is essential.

  • Advanced Excel knowledge

  • Knowledge of quality standards and procedures in design organization

  • Strong organizational skills and the ability to work well under pressure and to meet deadlines.

  • Communicational skills

  • Teamwork and relationships.

  • Document management.

  • Software: Microsoft Office 2000 – Word, Excel, PowerPoint, Access, Banner, Maximo.

  • Advanced minute taking skills, advanced writing and research skills.

Experience:

  • At least five years in a full-time document control position.

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